Browse The Leasing Process Terms
Leasing a warehouse involves more steps than most tenants expect. Knowing each stage of the process — from site search to possession — helps you move efficiently and avoid costly mistakes.
Site Selection
The process of evaluating and selecting a specific property based on operational, logistical, financial, and market criteria before committing to a lease.
View definition →Property Tour
A physical inspection of a prospective property, typically conducted with a broker, to evaluate the building's condition, specifications, and operational fit for the tenant's requirements.
View definition →Request for Proposal (RFP)
A document sent by a tenant or their broker to multiple landlords soliciting proposed lease terms, pricing, and available concessions for a defined space requirement.
View definition →Letter of Intent (LOI)
A non-binding document summarising the agreed economic and business terms of a proposed lease before the formal lease agreement is drafted and executed.
View definition →Lease Negotiation
The process of finalising the business and legal terms of a lease agreement between landlord and tenant, often involving multiple rounds of redlined document exchanges.
View definition →Lease Execution
The formal signing of the lease agreement by all parties, converting the negotiated terms into a legally binding contract.
View definition →Tenant Rep Broker
A commercial real estate broker retained exclusively to represent the tenant, identifying properties, negotiating terms, and protecting the tenant's interests throughout the process.
View definition →Landlord Rep Broker
A broker representing the property owner in marketing the space, qualifying prospective tenants, and negotiating lease terms on the landlord's behalf.
View definition →Listing Broker
The broker engaged by a landlord to market and lease a specific property; the listing broker may earn the full commission if they also represent the tenant in a dual-agency scenario.
View definition →Dual Agency
A situation where the same broker or brokerage firm represents both the landlord and the tenant in the same transaction, creating a potential conflict of interest that must be disclosed.
View definition →Exclusive Listing
An agreement giving a single brokerage the sole right to market and lease a property for a defined period, typically in exchange for a guaranteed commission.
View definition →Lease Abstract
A condensed summary of the key economic and business terms of a lease, extracted from the full document for quick reference by property managers, lenders, or investors.
View definition →Estoppel Certificate
A tenant-signed statement confirming the current lease terms, rent amount, lease expiry, and any outstanding landlord obligations — required by buyers and lenders in property transactions.
View definition →SNDA Agreement
A Subordination, Non-Disturbance, and Attornment agreement protecting a tenant's right to remain in occupancy and have their lease honoured if the property's lender forecloses.
View definition →Lease Guaranty
A commitment by a creditworthy third party — often a parent company or individual principal — to fulfil lease obligations if the primary tenant entity defaults.
View definition →Move-In Inspection
A documented walk-through of the premises conducted before tenant occupancy, recording the existing condition of the space to establish a baseline for the return-of-premises obligation.
View definition →Possession Date
The date on which the tenant is legally entitled to take control of the leased premises, which may or may not coincide with the rent commencement date.
View definition →Space Planning
The process of designing the internal layout of a leased space — dock flow, racking configuration, office placement, and fire exit paths — before buildout begins.
View definition →Punch List
A list of incomplete or deficient construction items that must be resolved by the landlord or contractor before the tenant formally accepts the space as complete.
View definition →Certificate of Occupancy (CO)
An official document from the local building authority confirming the space meets all code requirements and is legally approved for the tenant's intended use and occupancy.
View definition →Holdover Period
The period after lease expiry during which a tenant remains in occupancy without a new lease, typically on a month-to-month basis at a significantly elevated rent rate.
View definition →Right of First Refusal (ROFR)
A contractual right allowing the tenant to match any third-party offer on adjacent or expansion space before the landlord accepts a competing proposal.
View definition →Co-Exclusive Listing
A listing agreement where two brokerages share the right to market and lease a property, splitting the commission if either broker sources the tenant.
View definition →Ready to find your next warehouse space?
Search thousands of industrial and commercial listings across the United States.
Search Available Properties